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Punch Entries Status | Punch Entries Description | View E S | Edit* E S | Cancel* E S | Reject E S | ||||
Pending | The entry has been saved and is awaiting review by the supervisor. Most pending entries can be edited except for Residential and Day program entries. | X | X | X* | X | X | X | ||
Open | A true clock in/out entry that has started but has not been clocked out of | X | X | X | |||||
Approved | The pending entry has been reviewed and approved by a supervisor and is ready for billing/payroll | X | X | X | X | ||||
Rejected | A pending entry that has been reviewed and rejected by the employee or supervisor or an original entry that has been edited | X | X | ||||||
Canceled | An approved entry that has been backed out. Has been paid and/or billed correctly. | X | X | ||||||
Compensated | An original entry that has already been approved, batched, or paid that has been edited. Does not necessarily indicate the entry has been paid. | X | X | X | |||||
Unvalidated | If a phase 2 business rule is enabled, the entry may be in unvalidated status after the entry was created, and before the business rule runs. | X | X | X | |||||
Unverified | The entry was made/edited on behalf of an employee and must be verified or rejected by the employee before further action can be taken. Only applicable to punch entries. | X | X | X | X | ||||
Batched | An approved entry that has been included in a pending payroll batch | X | X | X | X | ||||
Processed | An approved entry that has been processed in a payroll batch | X | X | X | X | ||||
Paid | An approved entry that has been paid out (salaried punches that have been processed automatically show a status of Paid; all other entries change to Paid status 3 days after payroll was transmitted) | X | X | X | X | ||||
Write Off | An approved entry was not billable and has been written off by processing in a Write Off batch | X | X | ||||||
Void | An approved, paid, and reconciled entry that was incorrect. No further action can be taken (cannot be canceled, edited, or billed). | X | |||||||
*Additional Notes
- Pending residential and day program entries cannot be edited by the employee. All other types of entries can be edited by the employee while in pending status.
- When a pending entry is edited, two entries are created:
- The original entry moves to a rejected status
- The new (reference) entry reflects the correct shift and has a status of unverified
- When an entry is canceled, a new entry for a negative amount that zeroes out the original entry is created and is automatically approved. Both the canceled entry and the reference entry show an approved status.
- When an entry that spans 2 days (crosses midnight) is approved the following occurs:
- The original entry is canceled
- Two new entries are created in the Approved status
- One entry for the first date, ending at midnight
- One entry for the second date, starting at midnight
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