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View Holiday Schedule

1. Log in to DCI

2. Select Click Settings from the Main Menu. on the main menu

3. ClickSelect Holiday Schedules from on the Submenu.submenu

4. Use the Search functionality to find Enter the name of the holiday schedule you would like to view.in the filter and click Search 

5. Click anywhere on in the holiday schedule you would like to view rowto open the Holiday Schedule Details screen.page

Extend Holiday Schedule

1. Log in to DCI with your personal profile.

2. Select Click Settings from the Main Menu. on the main menu

3. ClickSelect Holiday Schedules from on the Submenu.submenu

4. Use the Search functionality to find Enter the name of the holiday schedule you would like to extend.in the filter and click Search 

5. Click anywhere on in the holiday schedule you would like to editrowto open the Holiday Schedule Details screen.page

6. Click Actions.

7. Click Select Extend Holidays .from the drop-down menu

8. Select Range: Enter the year you would like to extend the holiday schedule to.

9. Click Next to open the Review Summary.

10. Click the Save button.Select Yes in the confirmation alert window to extend the holiday schedule. and Yes to confirm

About Holiday Service Accounts

Holiday Service Accounts tell DCI when an employee is eligible for holiday non-worked time. If you create a holiday account is created for an employee, the system will auto-create a punch for days that are holidays as defined on the employee's assigned holiday schedule.

The standard Standard holiday process works as follows:

• The system sweeps each night looking for employees with holiday accounts.

• If the previous day was a holiday as defined on their the assigned holiday schedule, it creates an 8-hour (8 AM - 4 PM) holiday punch for them the employee in their holiday account.

• If the employee has a service punch present for the holiday, meaning they actually worked the holiday, it will create a holiday punch for the difference between their actual punch and 8 hours.

  • For example, I'm an hourly employee who gets paid holidays. I work on Christmas day for 4 hours. When the system sweeps that night, it will see that I have a service punch for 4 hours on Christmas and it will create a holiday punch for 4 hours to give me a total of 8 hours.

• If an employee has both a Holiday Schedule and a Holiday Service Account and he/she was not able to add a punch for time worked on the holiday, for example, they enter the punch the next day:

  • DCI will generate an 8-hour punch based on the sweep process described above. As a result, the employee will be unable to enter a punch for time worked as this would be a duplicate/overlapping punch.

  • The supervisor or the employee will need to edit the holiday punch to equal 8 hours minus the hours worked that day. For example, if the employee worked 4 hours, edit the holiday entry to equal 4 hours.

  • Then the employee will be able to enter their time worked

.

• DCI has modes to let customers manage how holiday pay is processed:

  Enabling Mode 1 requires an instance-level settings change, contact your DCI representative to learn more.

  • Mode 0 (default as described above) – The system first checks to see if the

Employee

• • employee already has punches on that day totaling less than 8 hours and if so, creates an entry in the employee’s holiday account for the difference. For example, if an employee works 4 hours on a holiday, DCI will create a holiday punch of 4 hours for a total of 8 hours.

  • Mode

1 –When set to 1 the

• • 1 – Enabling mode 1 requires an instance-level setting change. Contact DCI to learn more. The system should skip looking for other entries and always create an entry in the employee’s holiday account for 8 hours, meaning that an employee will get 8 hours for the holiday plus the hours worked. For example, if an employee works 4 hours on a holiday, they will receive 8 hours for the holiday and the additional 4 hours worked for a total of 12 hours. This holiday entry is not factored into overtime.

Create Holiday Service Accounts

1. Sign into your Personal Profile.Log in to DCI

2. Click Home on the main menu.

3. Click Employees on the submenu.

4. Search for the client by typing their name in Type Employee Name and selecting their name when it populates.

5. Click Search.

6. Select the employee from the table by clicking anywhere in the row.

This will

7. Enter the employee's name in the filter and click Search

8. Click anywhere in the employee row to open the Employee Details

page

9. page 

10. Click the Actions button.

11. Click New Service Account from the actions dropdown.

12.  

13. Select New Service Account from the drop-down menu

14. Complete Fill out the form wizard as you would for other service accounts with the following exceptions:

    1. Account Type: Click the

dropdown

15. 1. drop-down and select Holiday

.
Since

17. 1. Because this service code is for the employee only, there is no Client field to associate with the employee.

18. Click Save .Click Yes on the confirmation window.and Yes to confirm

Holiday Pay Codes

Holiday-related time entries will appear on the payroll file according to DCI's pay codes listed below. Pay Rate means there is a pay rate on the employee service account for the time. Pay Codes are configured during implementation by the DCI project team. If you need to To make changes to pay code settings, please contact your DCI representative.

The pay Pay codes related to holidays are as follows:

• Holiday OT Custom: Overtime worked on a holiday and paid custom pay rate plus a 1.5x multiplier.

• Custom means that the service account does have a pay rate on it and the payroll engine will use the rate in DCI.

• Holiday OT Default: Overtime worked on a holiday and paid default pay rate plus a 1.5x multiplier.

• Default means that the service account does not have a pay rate on it and will use the rate in the payroll engine.

• Holiday Worked Custom: Holiday worked and service account has a pay rate defined.

• Custom means that the service account does have a pay rate on it and the payroll engine will use the rate in DCI.

• Holiday Worked Default: Holiday worked and service account has no pay rate defined.

• Default means that the service account does not have a pay rate on it and will use the rate in the payroll engine.

• Paid Holiday: Paid holiday (time not worked)

View Holiday Pay Codes

1. Log in to DCI with your personal profile.

2. Select Settings from the Main Menu.

3. DCI 

4. Click Settings on the main menu

5. Click Payroll on the submenuSelect Payroll from the Submenu.

6. Select Pay Codes from theFlyout Menu.flyout menu

7. Use the Search functionality to find the holiday pay code you would like to view.

8. Click anywhere on in the holiday pay code you would like rowto view to open the Pay Code Details screen.page

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