Staff - Payroll Batch and Time Entry.pdf

What is a Payroll Batch?

...

1. Click Approve.
2. An alert will pop up, click Yes.
   Image Modified

...

1. After confirming the batch, from the Batch Details page, select the entry or entries you want included in the second batch.
2. Click Split.
   
3. Fill out the Split Entries Wizard and click Save.
4. Click Yes.
   Image Modified
5. Continue the batch process as usual with Processing the batch.

...

1. After confirming the batch, from the Batch Details page, click Merge.
   Image Modified
2. Enter the name you want to give the new, merged batch.
3. Select the batch you want to merge this one with.
4. Click Save.
   Image Modified
5. Click Yes.
   Image Modified
6. The merged batch is created. Continue the batch process as usual with Processing the batch.

...

• Save the file with the naming convention: Branch number_yyyy-mm-dd_military time (for example: BR3013_2021-03-11_17-06 is the name of a batch pulled for branch 3013 on 3/11/2021 at 5:06 PM). This name should match the name used to create the batch in OR PTC DCI.
• Follow Local Office procedures to get the batch to the person responsible for STIM data entry.
• If any errors occur that prevent punch entries from being saved, refer to the Time Entry Troubleshooting Guide.
• Follow instructions in the CEP Manual for ensuring proper entry into the Mainframe.
  Image Modified

Local Offices should establish business processes to determine:

...

1. Look for at least one other entry in the batch for the same date, same provider, and same consumer that has time overlapping with the negative entry.
   1. If you find one entry that matches the original negative entry, this means the original entry was canceled. These two entries cancel one another out. Do not enter the time into DHR.
      1. The yellow highlighted rows are an example of two time entries in the batch for the same date, same provider, and same consumer that overlap in time. The green highlighted rows are an example of two overlapping mileage entries. For both examples, the two entries cancel one another out. Do not enter the entries into DHR.
         
   2. If you find two entries that match the original negative entry, this means the original entry was edited. Two of the three entries (the negative and one other) will cancel one another out. Do not enter the time that is canceled out. Enter the time in DHR that is positive and is not canceled out by the negative entry.
      1. Below is an example of two entries that match the original negative entry. Two of the three entries (highlighted in yellow) will cancel one another out. Do not enter the yellow time entries into STIM. Enter the remaining time entry in DHR that is positive (highlighted in green).
         Image Modified
2. If you see a negative entry but do not see at least one overlapping positive entry, this means the entry is offsetting an entry that was pulled into a previous batch. To correct this, you must go into DHR and make an adjustment for the time that this entry is the negative of. You will need to either:
   1. Remove a time entry from a voucher that has not been paid or

   2. Follow the over/underpayment process if the entry has already been paid.

      Note
      icon false title Note
      If you find two entries that match the original negative entry in a separate batch, this means the original entry was edited after being pulled into a batch. Two of the three entries (the negative and one other) will cancel one another out. Do not enter the time that is canceled out. Enter the time in DHR that is positive and is not canceled out by the negative entry.

...