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Mileage is not associated with a service code, authorization, or client.
An employee service account must be created to be available for the employee to make punch entries
Used to track mileage when the employee is driving for work but not while clocked into an hourly shift
Example: Mileage traveled between clients or shifts, not including travel to the first shift/client or home from the last shift/client.
Payable or non-payable, depending on the payable setting on the employee service account.
Punch entries can be entered in real-time in the mobile app by using the drive button, or historically in the web portal using the mileage account type.
Time Entry – Account Type Mileage (Drive button in Mobile App)
*Please note: When entering a punch entry for mileage in the mobile app for multiple stops, click Start Drive and End Drive for each stop to ensure accurate mileage. Round trip is not calculated.
Unit type is miles
Non-billable
Name | Payable or Non -Payable? | Billable or Non -Billable? | Unit Type? | Web Portal or Mobile App? | Service Code or ESA? | Key Characteristics | Example |
Transportation | Payable to the day program, not to an employee | Billable | Single unit - not time or mileage based | Web portal | Service code | Specific to day programs. Associated with a service code, authorization, and a client. | Day program receives funding for providing transportation to and from the program |
Client Transportation | Either | Either | Miles | Either | Service code | Used in conjunction with an hourly shift. Associated with a service code, authorization, and a client. | Used when the employee is driving a client and needs to track those miles specific to the client and the authorization |
Drive | Either | Non-billable | Hours | Web portal | ESA | Employee gets reimbursed for the travel time (hours) spent driving. ESA required. Not associated with a service code, authorization, or client. | Travel time between clients |
Mileage (Drive button in Mobile App) | Either | Non-billable | Miles | Either (Mileage in the web portal, Drive button in the mobile app) | ESA | Used to track mileage when the employee is driving for work but not while clocked into an hourly shift. ESA required. Not associated with a service code, authorization, or client. | Mileage traveled between clients or shifts, not including travel to the first shift/client or home from the last shift/client |