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Entry Status | Description | View | Edit* | Cancel* | Reject | Approve | |||||
E | S | E | S | E | S | E | S | E | S | ||
Pending | Entry The entry has been saved and is awaiting review by the supervisor. Most pending entries can be edited except for Residential and Day program entries, which can only be edited or rejected by the employee if True Clock In/Out is set to No on the associated employee service account. | X | X | X* | X | X* | X | X | |||
Open | True A true clock in/out entry that has been clocked in but has not been clocked out of | X | X | X | |||||||
Approved | A Pending The pending entry that has been reviewed and approved by the supervisor and is ready for billing/payroll | X | X | X | X | ||||||
Rejected | Pending A pending entry that has been reviewed and rejected by an employee or supervisor or an original entry that has been edited | X | X | ||||||||
Canceled | An approved entry that has been canceledbeen backed out. Has been paid and/or billed correctly. | X | X | ||||||||
Compensated | An original entry that has already been approved, batched, or paid that has been edited. Does not necessarily indicate the entry has been paid. | X | X | X | |||||||
Unvalidated | If a phase 2 business rule is enabled, the entry may be in unvalidated status after the entry was created, and before the business rule runs. | X | X | X | |||||||
Unverified | Entry The entry was made/edited on behalf of an employee and must be verified or rejected by the employee before further action can be taken. Only applicable to punch entries. | X | X | X | X | ||||||
Batched | Approved An approved entry that has been included in a pending payroll batch | X | X | X | X | ||||||
Processed | Approved An approved entry that has been processed in a payroll batch | X | X | X | X | ||||||
Paid | Approved An approved entry that has been paid out (salaried punches that have been processed automatically show a status of Paid; all other entries change to Paid 3 days after payroll was transmitted) | X | X | X | X | ||||||
Write Off | Approved An approved entry was not billable and has been written off by processing in a Write Off batch | X | X | ||||||||
Void | An approved, paid, and reconciled entry that was incorrect. No further action can be taken (cannot be canceled, edited, or billed). | X | |||||||||
Additional Notes
- *Pending residential and day program entries cannot be edited by the employee unless True Clock In/Out is set to No on the associated employee service account, in which case the employee can edit or reject the pending entry.
- All other types of entries can be edited by the employee while in pending status
- When a pending entry is edited, two entries are created:
- The original entry moves to a rejected status
- The new (reference) entry reflects the correct shift and has a status of unverified
- When an entry is canceled, a new entry for a negative amount that zeroes out the original entry is created and is automatically approved. Both the canceled entry and the reference entry show an approved status.
- When an entry that spans 2 days (crosses midnight) is approved, the following occurs:
- The original entry is canceled
- Two new entries are created in the Approved status
- One entry for the first date, ending at midnight
- One entry for the second date, starting at midnight
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