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Description: In  In this topic you , the user will learn about overtime settings. The Overtime Settings page  The overtime settings page provides a listing of the overtime rules that are configured in your instance of DCI. These rules were originally configured by your DCI Implementation Specialist during your implementation project based on responses you provided in the Overtime Implementation Questionnaire. None of the the overtime rules that were configured for the organization based on information provided during implementation. The values on this page are not editable. If you require changes to your overtime rules, please contact your DCI Support representativethe overtime rules are required, please create a support ticket for DCI.

Role Required: SuperuserSuper User

Permission Required: N/A

View Overtime Settings

1. Log in to DCI  with your personal profile

2. Select Settings from the Main Menu on the main menu

3. Select Payroll from  on the Submenu submenu 

4. Select Overtime Settings from  on the flyout menu to view all Overtime Settings

5. Use the filters to narrow resultsYou can narrow down your overtime setting view by using the search options. Search options include:

1. Select Rule Type - : Select either Funding Source, State, or State Relationship

2. Search by Funding Source Name

3. Search by State

6. A dropdown menu will appear. Select an option from the menu  

7. Click the blue Search button, and the results will appear 

8. To reset the search criteria, click the Reset button

1. Type funding source name to search for a specific funding source

2. Select State: Choose the applicable state 

9. Click Search

10. View results and optionally export by clicking the Export button

Payroll Containers

There are two types of payroll containers, Instance or Client. These containers represent how overtime hours in each instance count towards toward overtime for payroll processing.

• Instance: For Payroll Container, a value of Instance means that all of All of an employee’s punches count towards toward the OT calculation regardless of which client the employee works with. This is the standard for an instance running in Service Provider security mode. A value of Client means that an employee’s punches are grouped by client and then evaluated for OT. This is only available for instances running in Fiscal Intermediary security mode.service provider security mode.

• Client: For Payroll Container, a value of Instance means that all of an employee’s punches count towards the OT calculation regardless of which client the employee works with. This is the standard for an instance running in Service Provider security mode. A value of Client means that an employee’s punches An employee’s punches are grouped by client and then evaluated for OT. This is only available for instances running in Fiscal Intermediary fiscal intermediary security mode.

Overtime Rule Types

There are four overtime rule There are four overtime rule types:

• Funding Source

• Has the highest priority

Are defined

• Defined for a

Funding Source

• funding source

• Will only be present in the

OTRules

• OT Rules table in FI mode 

• If present will supersede

Company

• company and

State

• state rules unless an

Employee

• employee works both under and outside a

Funding Source

• funding source in the same pay week 

Funding Source rules are

• Is based on the

EEs

• employee's relationship to the

Client

• client (

Kinship, LiveIn Caregiver, None

• kinship, live-in caregiver, none) so there will always be

3 FS

• three funding source rules for a

FS

• funding source ID

• If an employee works under multiple funding sources

then we will use the rule that is the

• , the most employee-friendly rule is used.

• If in a payroll batch, an employee works under a

Funding Source

• funding source but also works outside of a funding source (

eg Admin, Training, Res, Day, Parenting, Drive

• i.e., admin, training, residential, day, parenting, drive) then a company or state rule should be used

• Company

• Has the second highest priority behind

Funding Source 

• the funding source overtime rule type

• Defined

Are defined

• for a state 

• Can be more or less employee-friendly than a

State or State Relationship Exemption

• state or state relationship exemption rule

• State Relationship Exemption

• Has the third highest priority but only when it fully and exclusively applies

Are defined

• Defined for a state

Are based

• Based on

EE

• employee relationship to

Client

• client. Currently only the state of CA has this type of rule, and it applies only to

Live In Caregiver

• live-in caregivers.

• If a

State Relationship Exemption

• state relationship exemption rule is present

and an EE

• , the employee works in only that state, and all of their

emp svc

• employee service accounts are

Live In Caregiver

• live-in caregiver, this rule should be selected. If the

EE

• employee works in another state or has

emp svc accounts that

• employee service accounts for which they are not

Live In Caregiver

• live-in caregivers, then a state rule would be selected.

• State State 

• Has the lowest priority and is the

fall back

• fallback rule since every state in the

US has to

• United States must at least have a

State

• state rule that follows the federal 40 weekly

OT Rule

• overtime rule

• Defined

Are defined

• for a state

Overtime Types

To get started it’s important to understand a few things about OT in the U.S. First and foremost the term Overtime The term overtime describes when an Employee employee is required to be paid above their standard pay rate because they have exceeded a working threshold. The amount above their standard pay rate is referred to as a multiplier and is most commonly 1.5 5x or 2 x 2x their normal pay rate. Additionally there There are several scenarios in which an Employee employee becomes eligible for OT overtime pay. Below is a table listing the current types of OT currently existing overtime in the US:United States.

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