Page History

Pending

The entry has been saved and is awaiting review by the supervisor. Most pending entries can be edited except for Residential and Day program entries, which can only be edited or rejected by the employee if True Clock In/Out is set to No on the associated employee service account.

X

X

X*

X

X*

X

Open

A true clock in/out entry that has started but has not been clocked out of

X

X

X

Approved

The pending entry has been reviewed and approved by a supervisor and is ready for billing/payroll

X

X

X

X

Rejected

A pending entry that has been reviewed and rejected by the employee or supervisor or an original entry that has been edited

X

X

Canceled

An approved entry that has been canceledbacked out. Has been paid and/or billed correctly.

X

X

Compensated

An original entry that has already been approved, batched, or paid that has been edited. Does not necessarily indicate the entry has been paid.

X

X

X

Unvalidated

If a phase 2 business rule is enabled, the entry may be in unvalidated status after the entry was created, and before the business rule runs.

X

X

X

Unverified

The entry was made/edited on behalf of an employee and must be verified or rejected by the employee before further action can be taken. Only applicable to punch entries.

X

X

X

X

Batched

An approved entry that has been included in a pending payroll batch

X

X

X

X

Processed

An approved entry that has been processed in a payroll batch

X

X

X

X

Paid

An approved entry that has been paid out (salaried punches that have been processed automatically show a status of Paid; all other entries change to Paid status 3 days after payroll was transmitted)

X

X

X 

X

Write Off

An approved entry was not billable and has been written off by processing in a Write Off batch

X

X

Void

An approved, paid, and reconciled entry that was incorrect. No further action can be taken (cannot be canceled, edited, or billed).

X

Pending

A batch has been created

Batched

N/A

• Add/remove punch entries
• Process Batch

Canceled

All entries have been removed from a pending batch

N/A

N/A

None

InProcess

The batch is in process. This step can take anywhere from a few minutes to a few hours to complete.

Batched/ Processed

Pending

• None
• Users can perform other tasks in the system while this step finishes

Processed

The batch has been processed and payroll/billing entries are ready for review

Processed

Pending

• Billing/Payroll Entries
• Approve Batch

Approve InProcess

Approval is in process. This step can take anywhere from a few minutes to a few hours to complete.

Processed

Pending/ Approved

• None
• Users can perform other tasks in the system while this step finishes

Approved

The batch has been reviewed, approved, and is ready to be transmitted to payroll/billing.

Processed/ Paid

Approved

• Transmit Batch

Transmitted

The batch has been approved and transmit files have been generated

Processed/ Paid

Approved

• Download Files
• Reconcile Batch

Reconciled

Billing/Payroll Entries in the batch have been paid

Paid

Paid

• Edit Billing/Payroll Entries