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Description:   In this guide, the user will learn about the Payroll Module.

Roles Required: Super User, Payroll Team

Permissions Required:  N/A

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The batch is now submitted, and the system shows the batch details page. The batch is in pending status and must be validated. Process as normal.

Create

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a Quick Batch

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The Punch Entries submenu tab within the payroll module lists all entries that are ready to be processed or have already been processed in a payroll batch. Entries that have been approved and do not violate an authorization max (remaining balance, daily max, weekly max, or monthly max) will appear in this table. Entries include:  

• Hourly Employee Punch Entries  
• Residential Program Attendance Entries  

• Residential Program Absent Entries  
• Day Program Attendance Entries  
• Group Service Attendance Entries  
• Parenting Program Attendance Entries  
• Parenting Program Absent Entries  

• Reimbursement Entries
• Vendor Payment Entries  

Quick payroll batches can be created directly from the Punch Entries page:  

1. Log in to DCI with an appropriate profile
2. Click Payroll on the main menu
3. Click Punch Entries on the submenu 
4. Click Quick Batch
5. Enter a name for the batch (required) and a description (optional)
6. Click Next
7. Review the entries and click Save

The batch is now submitted, and the system shows the batch details page. The batch is in pending status and must be validated. Process as normal.

Create New Batch by Punch Entries

The Punch Entries submenu tab within the payroll module lists all entries that are ready to be processed. Entries that have been approved will appear in this table. Entries include:  

• Employee Punch Entries  
• Reimbursement Entries
• Client Transportation Entries  
• Transportation Entries  
• Vendor Payment Entries  

New payroll batches can be created directly from the Punch Entries page:  

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1. Log in to DCI with an appropriate profile
2. Click Payroll on the main menu
3. Click Batches on the submenu
4. Click Actions
5. Select New Payroll Batch from the drop-down menu
6. Add batch name (required) and description (optional)
7. Click Add From File (see example file headers below)
8. Click Upload tab delimited TXT file and locate the .txt file to upload
9. Click Open
10. Click Next
11. Review batch summary
12. Click Save and Yes to confirm

The batch is now submitted, and the system shows the batch details page. The batch is in pending status and must be validated. Process as normal.the system shows the batch details page. The batch is in pending status and must be validated. Process as normal.

Example file headers: 

Add Entries to Existing Batch

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• Actions Menu 
  • New Note 
  • New Attachment 
  • Edit Batch: Change the name and description of the batch 
  • Edit Custom Field Values: Add additional batch fields specific to the organization 
• Green button: The label will change depending on the batch status 
• Batch Details window 
  • Batch id: Unique system id number 
  • Date: Date the batch was created 
  • Status: Current status of the batch 
    • Pending 
    • InProcess or Process Started 
    • Validate
    • Processed 
    • ApproveInProcess 
    • Approved 
    • Transmitted 
    • Reconciled 
  • No. of Credit Entries: Total number of positive entries 
  • No. of Debit Entries: Total number of negative entries 
  • Credit Total: Total amount of positive entries 
  • Debit Total: Total amount of debit entries 
  • Rounded Amount: Total amount rounded (this plus the debit total should equal the credit total)   
  • No. of Employees/Vendors: Total number of employees/vendors who have entries in the batch 
  • Units: Unit type 
• Tabs: Entries, Notes, Attachments, Events, Custom Fields, History

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