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Description: In this topic, the user will learn about the mileage account type. The mileage account type is not associated with a service code, authorization, or client. It is used to track mileage (unit type) and is not billable. This account type is used when the employee is driving for work but not while clocked into an hourly shift on the mobile app. For example, the employee is reimbursed for the mileage traveled between clients or shifts, not including travel to the first shift/client or home from the last shift/client. The employee may or may not be reimbursed, depending on the "payable" setting on the employee service account. Punch entries can be entered in real-time in the mobile app by using the drive button or historically in the web portal using the mileage account type. An employee service account must be created to be available for the employee to make punch entries.
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Log in to the DCI web portal
Click the blue Add Entry button on the Dashboard
Complete the Add New Entry form wizard
Some programs allow the starting odometer to be 0
Some programs allow this to be the number of miles driven
Entry Type: Punch defaults
Employee Name: Auto-populates the name of the employee logged in
Account Type: Select Mileage from the drop-down list
Cost Center: Type and select cost center from list
Service Date: The date the driving took place. Please ensure that it is within the acceptable date range of the organization.
Starting Odometer Reading: Enter the starting odometer
Ending Odometer Reading: Enter the ending odometer
Calculated No. of Miles: The system will subtract the Ending Odometer Reading from the Starting Odometer Reading field to total the miles driven for the entry
Notes (optional): Enter notes per organizational requirements
Attachment (optional): Click the blue Add Attachment hyperlink to add an attachment
Click Save and Yes to confirm
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