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Description: In this topic you , the user will learn about holidays in DCI. Holiday Schedules tell DCI when an hourly employee is eligible for a holiday pay rate for time worked. You can create Create as many holiday schedules as you would likeneeded. When creating an employee profile, you are required to the user must select a holiday schedule for that employee. The holiday schedule alone allows the employee to receive the holiday rate for time worked only. If you have employees who are not eligible for any holiday pay (worked or non-worked), assign them they should be assigned a blank holiday schedule. 

Role Required: Superuser/Super User, Supervisor

Permission Required: Holiday Schedule Admin

Create Holiday Schedule

When starting in DCI, there are two available holiday schedules in the system to choose from:

• US Federal Holidays
• Default Holiday Schedule

1. Log in to DCI with your personal profile.

2. Select Click Settings from the Main Menu. on the main menu

3. ClickSelect Holiday Schedules from on the Submenu.submenuSelect the

4. Click Actions button. 

5. Select New Holiday Schedule from the actions dropdown.drop-down menu

6. Complete Fill out the Add New Holiday Schedule form wizard.

   1. Name: The name is what will appear on the drop-down when

you assign

7. 1. the holiday schedule is assigned to a profile

.

8. 2. Description

: The description of the holiday schedule.

9. 2. Status:

Click

10. 1. Select Active or Inactive

, the default is set to active.

11. 2. Select Range: Date range in years

.

12. 2. Holiday Schedule: Enter the name of a holiday in the system and then click the name from the

dropdown.

1. When you are getting started there are two available holiday schedules in the system to choose from:

1. US Federal Holidays

2. Default Holiday Schedule

2. This field is required if no additional holidays are added. If additional holidays are added, this field becomes optional.

1. Do not enter information in this field if you are going to create a blank holiday schedule. See below for Blank Holiday schedule instructions.

13. 1. drop-down

    2. Additional Holidays: Enter the date of the holiday, and the name of the holiday,

and

14. 1. then click the

the Blue

15. 1. blue Plus Sign (+)

button

16. 1. to add

the holiday.

17. This can be repeated for as many holidays are observed.

18. NOTE: For a blank holiday schedule enter one day here. See below for Blank Holiday schedule instructions.

NOTE: If you select a Holiday Schedule from the previous step, you will not have to enter observed US Federal Holidays such as Christmas or Independence Day. Use this field for additional holidays that may be recognized by your organization such as the day after Thanksgiving.

19. 1. it. Repeat until all holidays for the schedule have been added.

    2. Click Next to open the Review Summary

    .
Here you will

20. 1. and see all of the holidays that have been selected on the previous steps. Review the list to ensure all of the observed holidays are listed.

    2. Click

    the

    1. Save

    button.Select Yes in the confirmation alert window to add the new holiday schedule.

    1. and Yes to confirm

Edit Holiday Schedule

1. Log in to DCI with your personal profile.

2. Select Click Settings from the Main Menu. on the main menu

3. ClickSelect Holiday Schedules from on the Submenu.submenu

4. Use the Search functionality to find the holiday schedule you would like to edit.

5. Click anywhere on the holiday schedule you would like to editrowto open the Holiday Schedule Details screen.page

6. Click ActionsClick

7. Select Edit Holiday Schedule

8. To Add a holiday to the schedule:

9. from the drop-down menu. Update fields as needed:

   1. Name
   2. Description
   3. Status
   4. Additional Holidays
      1. To add holidays - Enter the date and
Additional Holidays: Enter the date of the holiday,
10. 1. 1. name of the holiday
, and
11. 1. 1. then click the
the Blue
12. 1. 1. blue Plus Sign (+)
button to add the holiday
13. 1. 1. .
       2. To
Remove a holiday from the schedule:

1. Additional Holidays: Find the holiday you would like to remove under the Additional Holiday field and then click the the Blue (-) button to remove the holiday.

14. Not all fields are editable. The following fields may be updated:

1. Name

2. Description

3. Status

4. Holiday Schedule

5. Additional Holidays future dates

15. Grayed out fields are locked and cannot be edited include:

1. Select Range

2. Additional Holidays dates that have passed

16. 1. 1. remove holidays - Find the holiday to remove then click the blue Minus Sign (-).
    2. Click Next
    3. Review the changes on the Review Summary tab
    4. Click Save and Yes to confirm

Create a Blank Holiday Schedule

Creating a blank holiday schedule requires the user to create a holiday schedule and then edit it.

1. Log in to DCI with your personal profile.

2. Select Click Settings from the Main Menu. on the main menu

3. ClickSelect Holiday Schedules from on the Submenu.Select the Action button.submenu

4. Click Actions 

5. Select Add New Holiday Schedule from the actions dropdown.drop-down menu

6. Complete Fill out the Add New Holiday Schedule form wizard.

   1. Name: The name

is what

7. 1. that will appear on the drop-down when

you assign

8. 1. the holiday schedule is assigned to a profile

.

9. 2. Description

: The description of the holiday schedule.

10. 2. Status:

Click

11. 1. Select Active or Inactive

, the default is set to active.

12. 2. Select Range: Date range in years

.

13. 2. Holiday Schedule:

leave

14. 1. Leave blank

    2. Additional Holidays: Enter one future date, name it Blank,

and

15. 1. then click the

the Blue

16. 1. blue Plus Sign (+)

button to

17. 1.  to add the holiday.

    2. Click Next to open the Review Summary

    .

    2. Click

    the

    1. Save

    button.Select Yes in the confirmation alert window to add the new holiday schedule the holiday schedule will be saved and you will return to the Holiday Schedule Details screen.

    1. and Yes to confirm

18. With the Holiday Schedule Details screenpage still open Click Edit Holiday Schedule

19. Remove the Additional Holiday added in the steps above under the Additional Holiday field and then click the the Blue (-) button to remove the holiday.

1. There are now no holidays in associate with this schedule creating a blank schedule, meaning no holidays will be observed for employees with this schedule.

20. Click Next to open the Review Summary.

21. Click the Save button.

22. Select Yes in the confirmation alert window to save changes and you will return to the Holiday Schedule Details screen.

23. , select the checkbox for the holiday to select it. The red Remove button will appear.

24. Click the red Remove button to remove the placeholder, blank holiday that was added to the Blank Holiday Schedule. 
25. Click Yes to confirm

View Holiday Schedule

1. Log in to DCI with your personal profile.

2. Select Click Settings from the Main Menu. on the main menu

3. ClickSelect Holiday Schedules from on the Submenu.submenu

4. Use the Search functionality to find Enter the name of the holiday schedule you would like to view.in the filter and click Search 

5. Click anywhere on in the holiday schedule you would like rowto view to open the Holiday Schedule Details screen.page

Extend Holiday Schedule

1. Log in to DCI with your personal profile.

2. Select Click Settings from the Main Menu. on the main menu

3. ClickSelect Holiday Schedules from on the Submenu.submenu

4. Use the Search functionality to find Enter the name of the holiday schedule you would like to extend.in the filter and click Search 

5. Click anywhere on in the holiday schedule you would like rowto edit to open the Holiday Schedule Details screen.page

6. Click Actions.

7. Click Select Extend Holidays .from the drop-down menu

8. Select Range: Enter the year you would like to extend the holiday schedule to.

9. Click Next to open the Review Summary.

10. Click the Save button.Select Yes in the confirmation alert window to extend holiday schedule. and Yes to confirm

About Holiday Service Accounts

Holiday Service Accounts tell DCI when an employee is eligible for holiday non-worked time. If you create a holiday account is created for an employee, the system will auto-create a punch for days that are holidays as defined on the employee's assigned holiday schedule.

The standard Standard holiday process works as follows:

• The system sweeps each night looking for employees with holiday accounts.

• If the previous day was a holiday as defined on their the assigned holiday schedule, it creates an 8-hour (8AM 8 AM - 4PM4 PM) holiday punch for them the employee in their holiday account.

• If the employee has a service punch present for the holiday, meaning they actually worked the holiday, it will create a holiday punch for the difference between their actual punch and 8 hours.

  • For example

:

• • , I'm an hourly employee who gets paid holidays. I work on Christmas day for 4 hours. When the system sweeps that night, it will see that I have a service punch for 4 hours on Christmas and it will create a holiday punch for 4 hours to give me a total of 8 hours.

• If an employee has both a Holiday Schedule and a Holiday Service Account and he/she was not able to add a punch for time worked on the holiday, for example, they enter the punch the next day:

  • DCI will generate an 8-hour punch based on the sweep process described above. As a result, the employee will be unable to enter a punch for time worked as this would be a duplicate/overlapping punch.

  • The supervisor or the employee will need to edit the holiday punch to equal 8 hours minus the hours worked that day. For example, if the employee worked 4 hours, edit the holiday entry to equal 4 hours.

  • Then the employee will be able to enter their time worked

.

• DCI has modes to let customers manage how holiday pay is processed:

  • Mode 0 (default as described above) – The system first checks to see if the

Employee

• • employee already has punches on that day totaling less than 8 hours and if so, creates an entry in the employee’s holiday account for the difference. For example, if an employee works 4 hours on a holiday, DCI will create a holiday punch of 4 hours for a total of 8 hours.

  • Mode

1 –When set to 1 the

• • 1 – Enabling mode 1 requires an instance-level setting change. Contact DCI to learn more. The system should skip looking for other entries and always create an entry in the employee’s holiday account for 8 hours, meaning that an employee will get 8 hours for the holiday plus the hours worked. For example, if an employee works 4 hours on a holiday, they will receive 8 hours for the holiday and the additional 4 hours worked for a total of 12 hours. This holiday entry is not factored into overtime

. Enabling Mode 1 requires an instance level settings change, contact your DCI representative to learn more

• • .

Create Holiday Service Accounts

1. Sign into your Personal ProfileLog in to DCI

2. Click Home on the main menu

3. Click Employees on the submenu

4. Search for the client by typing their name in Type Employee Name and selecting their name when it comes up

5. Click Search

6. Select the employee from the table by clicking anywhere in the row

1. This will open up the Employee Details page

7. Click Actions button

8. Click New Service Account from the actions dropdown

9. Enter the employee's name in the filter and click Search

10. Click anywhere in the employee row to open the Employee Details page 

11. Click Actions 

12. Select New Service Account from the drop-down menu

13. Complete Fill out the form wizard as you would for other service accounts with the following exceptions:

    1. Account Type: Click the

dropdown

14. 1. drop-down and select Holiday

Since

15. 1. Because this service code is for the employee only, there is no Client field to associate with the employee.

16. Click Save Click Yes on the confirmation windowand Yes to confirm

Holiday Pay Codes

Holiday-related time entries will appear on the payroll file according to the following pay types in DCIDCI's pay codes listed below. Pay Rate means there is a pay rate on the employee service account for the time. Pay Codes are configured during implementation by the DCI project team. If you need to To make changes to pay code settings, please contact your DCI representative.

The pay Pay codes related to holidays are as follow:

• Holiday OT Custom: Overtime worked on a holiday and paid custom pay rate plus a 1.5x multiplier.

• Custom means that the service account does have a pay rate on it and the payroll engine will use the rate in DCI.

• Holiday OT Default: Overtime worked on a holiday and paid default pay rate plus a 1.5x multiplier.

• Default means that the service account does not have a pay rate on it and will use the rate in the payroll engine.

• Holiday Worked Custom: Holiday worked and service account has a pay rate defined.

• Custom means that the service account does have a pay rate on it and the payroll engine will use the rate in DCI.

• Holiday Worked Default: Holiday worked and service account has no pay rate defined.

• Default means that the service account does not have a pay rate on it and will use the rate in the payroll engine.

• Paid Holiday: Paid holiday (time not worked)

View Holiday Pay Codes

1. Log in to DCI with your personal profile.

2. Select Settings from the Main Menu.

3. DCI 

4. Click Settings on the main menu

5. Click Payroll on the submenuSelect Payroll from the Submenu.

6. Select Pay Codes from theFlyout Menu.flyout menu

7. Use the Search functionality to find the holiday pay code you would like to view.

8. Click anywhere on in the holiday pay code you would like rowto view to open the Pay Code Details screen.page

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