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*Please note: The DCI Scheduling Module is used by some organizations. Please reach out with questions.

Role Required: Supervisor, Super User, Supervisor

Permission Required: Day Program Admin 

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1. Log in to personal profile
2. Click Scheduling on the main menu
3. Click Day ProgramPrograms on the submenu
4. Search for the day program by typing the name in the search filter
5. Click Search
6. Click anywhere on the row of the day program to open the Day Program Details page
7. To create a new schedule, use the calendar or arrow icons to navigate to the desired week, OR click the Actions button and select New Schedule from the drop-down menu to display the next blank week's schedule.
8. First, create the client schedule by clicking the Clients Schedule Tab
   1. All clients with an active service account for the specified program will be listed in the Clients column
   2. If a particular client is not visible, verify they have an active service account.
   3. The number of consumed weekly hours, scheduled weekly hours, maximum available daily hours, and maximum available weekly hours will appear under each client's name
   4. To create a new schedule shift, click the Blank Cell on the selected day to open the Schedule form wizard
   5. Complete the form wizard
      1. Name - Field will prefill based on the client selected
      2. Service Code - The field will prefill with the day program name
      3. EVV Location - Select from the drop-down
      4. Day - Select the date the client will attend the program
      5. Start Time - Enter the start time the client will attend the program
      6. End Time - Enter the end time the client will leave the program
      7. Note - Optional field
   6. Click Schedule
      1. A client that is already scheduled somewhere else cannot be scheduled. To see a client’s full schedule, navigate to the Scheduling Module home page and click Clients on the submenu. Search for and select the client.
   7. Click Save on the confirmation alert window
   8. Repeat until the schedule is complete
      1. Copy entries by dragging and dropping them into a new cell
      2. To use the same schedule as the previous week:
         
         1. Click the Copy icon (two pieces of paper)
         2. Selectthe week to copy from the drop-down and click Ok
         3. Click Yes on the confirmation alert window
   9. Click Publish
   10. Review exceptions and make changes as needed
   11. Click Publish on the exceptions window
       1. The schedule will be visible to clients when published
   12. Click Save
   13. Changes can be made to the schedule by right-clicking on individual entries
   14. Re-publish the schedule for the client to see the changes
9. Next, click the Employees Schedule tab
   1. In the Select Day drop-down, select the day of the week to view the schedule. This will update the Required Employees number on the hourly tables.
   2. All employees with an active service account for the day program will be listed in the Employees column
   3. To create a new schedule shift, click the Blank Cell on the selected day to open the Schedule form wizard.
   4. Complete the form wizard
      1. Employee Name - The field will prefill based on the employee selected
      2. EVV Location - Select from the drop-down
      3. Day - Select the date for the employee to work
      4. Start Time - Enter the start time for the shift
      5. End Time - Enter the end time for the shift
      6. Note - Optional field to enter additional notes for the employee
      7. OnCall - Check the box if this is an on call shift
      8. Critical - Check the box if this is a critical shift
      9. Reminder - Enter the numeric value (minutes, hours, days, or weeks) in the first field
      10. Reminder Type - Select Minutes, Hours, Days, or Weeks from the drop-down in the second field
   5. Click Schedule
      1. An employee that is already scheduled somewhere else cannot be scheduled. To see an employee’s full schedule, navigate to the Scheduling Module home page and click Employees on the submenu. Search for and select the employee.
   6. Click Save on the confirmation alert window
   7. Repeat until the schedule is complete
      1. Copy entries by dragging and dropping them into a new cell
      2. To use the same schedule as the previous week:
         1. Click the Copy icon (two pieces of paper)
         2. Select the week to copy from the drop-down and click Ok
         3. Click Yes on the confirmation alert window
   8. Click Publish
   9. Review exceptions and make changes as needed
   10. Click Publish on the review exceptions window
       1. The schedule will be visible to employees when published
   11. Click Save
   12. Changes can be made to the schedule by right-clicking on individual entries
   13. Re-publish the schedule for the employee to see the changes

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1. Log in to personal profile
2. Click Scheduling on the main menu
3. Click Day Programs on the submenu
4. Search for the day program by typing the name in the search filter
5. Click Search 
6. Click anywhere on the row of the day program to open the Day Program Details page
7. The Day Program Schedule builder has two scheduling tabs:
   1. Clients Schedule
      1. All clients with an active service account for the day program will be listed in the Clients column
      2. Clients will be listed once per service code
      3. There are several numbers listed on each service code. Hover over each to learn more.
         1. The first number is consumed weekly hours, which is the total of all pending and approved punches for the service code for the week. 
         2. The second number is scheduled weekly hours, which is the total hours of the saved shifts for the week. 
         3. The third and fourth numbers are the daily maximum and maximum available weekly hours, which are both set on the authorization. A warning will populate if a user attempts to schedule over the maximum available daily or weekly hours.
      4. Hover over the “i” icon to see more authorization details, including the authorization end date and the remaining balance. Schedule entries will be prohibited beyond the end date or that exceed the remaining balance. 
   2. Employees Schedule
      1. This tab includes an hourly view of the number of required employees compared to the number of scheduled employees. Click the Select Day drop-down to change the day of the week to view the information for a different day.
         1. Required Employees number will be updated when the Client Schedule is published
         2. Scheduled Employees updates as new shift entries are added to the schedule
      2. All employees with an active service account for the day program will be listed in the Employees column
      3. The number of consumed weekly hours, scheduled weekly hours, and maximum weekly hours will appear under each employee's name.
      4. If a particular employee is not visible, verify they have an active service account
8. The default view is a weekly view. To view an hourly view of one day, click the Day button or click the Today button to navigate to today’s schedule. To return to the week view, click the Week button.
9. Navigate to other weeks by using the arrows or the calendar icon
10. On the Employee Schedule tab, each shift will display the start and end time, total hours, and client initials for the group service.
    1. Scheduled Shifts (published) will appear in light blue
    2. On Call Shifts (residential and day program only) will appear in dark blue
    3. Offered Shifts will appear in yellow
    4. Unpublished Changes will appear in green
    5. Deleted Unpublished Changes will appear in bright red
11. There are several tools available to quickly make changes to the schedule
    1. Click the Trash icon to clear the current schedule
    2. Click the Copy icon to copy the schedule from a previous week
    3. Click the Printer icon to print the schedule
12. Right-click on any schedule entry and select:
    1. View
    2. Edit
    3. Delete

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