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*Please note: In FI Mode, Employer is equivalent to Supervisor throughout this document.
Entry Status | Description | View | Edit* | Cancel* | Reject | Approve | |||||
E | S | E | S | E | S | E | S | E | S | ||
Pending | Entry has been saved and is awaiting review by supervisor. Most pending entries can be edited except for Residential and Day program entries. | X | X | X* | X | X | X | X | |||
Open | True clock in/out entry that has started, but has not been clocked out of | X | X | X | |||||||
Approved | Pending entry has been reviewed and approved by supervisor and is ready for billing/payroll | X | X | X | X | ||||||
Rejected | Pending entry that has been reviewed and rejected by employee or supervisor or an original entry that has been edited | X | X | ||||||||
Canceled | An approved entry has been canceled | X | X | ||||||||
Compensated | An original entry that has already been approved, batched, or paid that has been edited. Does not necessarily indicate the entry has been paid. | X | X | X | |||||||
Unvalidated | If a phase 2 business rule is enabled, the entry may be in unvalidated status after the entry was created, and prior to the business rule running. | X | X | X | |||||||
Unverified | Entry was made/edited on behalf of an employee and must be verified or rejected by the employee before further action can be taken. Only applicable to punch entries. | X | X | X | X | ||||||
Batched | Approved entry has been included in a pending payroll batch | X | X | X | X | ||||||
Processed | Approved entry has been processed in a payroll batch | X | X | X | X | ||||||
Paid | Approved entry has been paid out (salaried punches that have been processed automatically show status of Paid; all other entries change to Paid 3 days after payroll was transmitted) | X | X | X | X | ||||||
Write Off | Approved entry was not billable and has been written off by processing in a Write Off batch | X | X | ||||||||
*Additional Notes
- Pending residential and day program entries cannot be edited by the employee. All other types of entries can be edited by the employee while in pending status.
- When an entry is edited, two new entries are created that need to be approved
- One entry for a negative amount that zeroes out the original entry
- One entry for a positive amount that reflects the correct shift
- When an entry is canceled, a new entry for a negative amount that zeroes out the original entry is created and is automatically approved. Both the canceled entry and the reference entry show in approved status.
- When an entry that spans 2 days (crosses midnight) is approved the following occurs:
- The original entry is canceled
- Two new entries are created in Approved status
- One entry for the first date, ending at midnight
- One entry for the second date, starting at midnight
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- Log in to DCI
- Click Home on the main menu
- Click Employees on the submenu
- Use filters to search for the employee and click anywhere on the employee row to open the employee details page
- Scroll down to the entries table and click on the hyperlinked IDof the punch to be edited
- Optionally use the filters to search for the punch and click Search
- View the punch details
- Click Actions
- Select Verify or Reject
- Click Yes to confirm
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