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Name | Payable or Non -Payable? | Billable or Non -Billable? | Unit Type? | Web Portal or Mobile App? | Service Code or ESARequired? | Key Characteristics | Example |
Transportation | Payable to the day program, not to an employee | Billable | Single unit - not time or mileage based | Web portal | Service codeYes | Specific to day programs. Associated with a service code, authorization, and a client. | Day program receives funding for providing transportation to and from the program |
Client Transportation | Either | Either | Miles | Either | Service codeYes | Used in conjunction with an hourly shift. Associated with a service code, authorization, and a client. | Used when the employee is driving a client and needs to track those miles specific to the client and the authorization |
Drive | Either | Non-billable | Hours | Web portal | ESANo | Employee gets reimbursed for the travel time (hours) spent driving. ESA required. Not associated with a service code, authorization, or client. | Travel time between clients |
Mileage (Drive button in Mobile App) | Either | Non-billable | Miles | Either (Mileage in the web portal, Drive button in the mobile app) | ESANo | Used to track mileage when the employee is driving for work but not while clocked into an hourly shift.ESA required. Not associated with a service code, authorization, or client. | Mileage traveled between clients or shifts, not including travel to the first shift/client or home from the last shift/client |
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