Description: In this topic you the user will learn about pay rates. The Pay Rates functionality allows a user to add a new pay rate and specify the date range that pay rate is valid for. Pay Rates can overlap if enabled, so an employee can select the correct rate for the shift that they are working. The rates set with no end date will be effective until an end date is specified. The end date for a current pay rate will auto populate when a new pay rate is added.
Role Required: SuperuserSuper User, Supervisor
Permission Required: Funding Source Admin, Import Admin
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This pay rate is now available to be added to service accounts.
Add Pay Rates
Login to a profile with the appropriate role and/or permission via the DCI website
Click Employees from the sub menuubmenu
Use the search criteria at the top of the page to find the employee you wish to add a Pay Rate for or scroll down to locate.
Click anywhere in the row to select that employee.
Select the Accounts tab underneath Employee Details and find the employee service account that needs a new Pay Rate.
Click anywhere in the row to select the account.
Click the Rates tab underneath Account Details
Select Actions from the top right corner, then click Add New Rate
Complete the Form Wizard
Pay Rate Name - Select from the dropdown
Rate - Enter dollar amount
Effective date - enter the date the rate starts
Pay Rates can be created for the future
Pay Rates can be created in the past
Once you add a new Pay Rate, if the the old Pay Rate does not already have an end date specified, DCI will automatically adjust the end date on the previous Pay Rate to end the day before the new Pay Rate starts
End date - not required
Pay Rates can have no end date
Primary - Click the check box to mark rate as primary
This is the rate that the employee will see when they clock in.
For example, Standard
This is used when the employee has overlapping pay rates
If the employee has more than one rate available, they will be able to click on the dropdown and select the rate for the shift. The primary rate will display as default
Click Save then select Yes on the confirmation window
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Login to a profile with the appropriate role and/or permission via the DCI website
Click Employees from the sub menuubmenu
Use the search criteria at the top of the page to find the employee you wish to add a Pay Rate for or scroll down to locate.
Click anywhere in the row to select that employee.
Select the Accounts tab underneath Employee Details and find the employee service account that needs a new Pay Rate.
Click anywhere in the row to select the account.
Click the Rates tab underneath Account Details
Click Actions in the top right corner then select Edit Rate
Enter the edited rate in the form wizard
Pay Rate Name - Select from the dropdown
Rate - Enter dollar amount
Effective date - enter the date the rate starts
Pay Rates can be created for the future
Pay Rates can be created in the past
Once you add a new Pay Rate, if the the old Pay Rate does not already have an end date specified, DCI will automatically adjust the end date on the previous Pay Rate to end the day before the new Pay Rate starts
End date - not required
Pay Rates can have no end date
Primary - Click the check box to mark rate as primary
This is the rate that the employee will see when they clock in.
For example, Standard
This is used when the employee has overlapping pay rates
If the employee has more than one rate available, they will be able to click on the dropdown and select the rate for the shift. The primary rate will display as default
Click ‘Save’ then select ‘Yes’ on the confirmation window
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Setting a Max Pay Rate in DCI constricts Pay Rates so that employees cannot exceed the specified amount for a particular service.
Login to a profile with the appropriate role and/or permission via the DCI website
Click Settings from the header then choose Funding Sources from the side bar
Use the search criteria at the top of the page to find the Funding Source that houses the Service Code you wish to add a Max Pay Rate for or scroll down to locate.
Click anywhere in the row to select that Funding Source.
Ensure the Service Code tab is selected. Use the search criteria below Funding Source Details to find the Service Code that you wish to add a Max Pay Rate for or scroll down to locate.
Click anywhere in the row to select that Service Code.
Click Actions in the top right corner, then select Edit Service Code
You will see a field for Pay Rate Max Limit. Click Yes to enable a Max Pay Rate and No to disable.
With Max Pay Rate enabled, a few fields become editable, you will find a field labeled Max Pay Rate.
Enter the hourly amount that cannot be exceeded for that particular service.
Click Save then select Yes on the confirmation window.
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Login to a profile with the appropriate role and/or permission via the DCI website
Click Reports in the main menu then Management Reports on the sub menuubmenu
The flyout menu options displaying all management reports, scroll down and click the Employee Pay Rate Report
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