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1. Log in to DCI

2. Click Home on the main menu

3. Click Dashboard on the submenu

4. View the Authorizations widget

5. Enter the Client Name in the filter (required)

6. Select the client name from the list

7. Enter the Date of Service in the filter (optional) - Past, present, or future service date.

8. Click Search

9. Click the Display as Time button to view the authorizations in hours and minutes, days, or months; or click the Display as Units button to view the authorizations in units. 

   1. The Authorizations Widget default display is in units. Submit a DCI support ticket to update the instance level setting default view to time.

   2. Miles and dollars are excluded from time conversion

   3. Conversion to time is based on funding type, billing unit, and billing multiplier. If minutes are a decimal, the system will always round down to the whole minute.

10. The authorizations widget displays approved authorizations based on the following profile types:

    1. Client - View all their approved authorizations

    2. Guardian - View all approved authorizations for clients linked to the guardian, on the client profile.

    3. Supervisor - View approved authorizations for clients where the cost center listed on the client profile, employee service account, or client funding account matches the cost center for which the user has the supervisor role.

    4. Employer - View approved authorizations for clients where the cost center listed on the client profile, employee service account, or client funding account matches the cost center for which the user has the employer role.

    5. Caseworker - View all approved authorizations for clients and service codes the caseworker is linked to by either the funding source or funding account

    6. Super User - View all approved authorizations for all clients

    7. Employee (base user) - View all approved authorizations for clients that have an active service account and the setting "display auth widget" is enabled. Only account types hourly and client transportation will be viewable.

11. The authorizations widget displays the following details from the authorization based on the default setting or display selected (Display as Time or Display as Units button). *Please note:  Miles and dollars are excluded from time conversion. If minutes are a decimal, the system will always round down to the whole minute.

    1. Service Code - Service(s) the client is eligible to receive

    2. Start Date - Day authorization begins

    3. End Date - Day authorization ends

    4. Initial Balance - Total  Total amount of authorized units, dollars, miles, or dollarstime

    5. Remaining Balance - Amount remaining  Amount remaining (units, dollars, miles, or time) after pre-authorization holds have been processed for billing and payment

    6. Pre-Authorization Holds - Amount  Amount (units, dollars, miles, or time) deducted from the authorization that has not yet been processed for billing and payment

    7. Current Available Balance - The  The total of the remaining balance in units, dollars, miles, or time minus any pre-authorization holds

    8. Monthly Max - Max units, dollars, miles, or dollars time available for the authorization per service per client per month

    9. Weekly Max - Max units or dollars available for the authorization per service per client per per week

    10. Daily Max - Max units or dollars available for the authorization per service per client per day
12. Click  Reset to clear Reset to clear the filters and the authorizations  widget
13. Repeat for each client as needed

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