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- Log into DCI
- Click Home on the main menu
- Click Employees on the submenu
- Search for and locate the employee
- Click anywhere in the row to open the Employee Details page
- Click Actions
- Select New Service Account. Complete the form wizard.
- Account Type (required): Select the account type associated with the appropriate service code
- Hourly/Client Transportation
- Client (required): The client receiving service from the employee
- Relationship Type (required): Employee’s relationship with the client
- Service Code (required): The system generates drop-down options based on the client’s name
- Funding Source: The system generates drop-down options based on the client’s name
- Funding Type: System auto-populates
- Dollar funding type only
- Burden Multiplier (required): The percentage of the pay rate that must be added to account for all associated fees. Enter as a decimal.
- Dollar funding type only
- Cost Center (required): The cost center in which the employee will provide the service
- Employee Number (optional): Recommended for use when an employee can work for multiple employers and has a unique employee number for each
- Pay Rate Name (required)
- Pay Rate (optional): Defaults to 0. If the client has a unique pay rate, it will default to that pay rate. This number can be changed if there is a unique pay rate for this service account.
- Effective Date (optional): The date the pay rate is effective
- Daily Pay Max (optional): Enter if the pay rate will switch to daily after a set number of hours
- Daily Rate (optional): Required if a daily pay max is entered
- Min Units Per Punch (optional): Enter if a minimum number of pay units must be used when the employee clocks in under this service account
- Max Units Per Punch(optional): Enter if the employee may not exceed a maximum number of pay units in one shift
- Start Date(optional): If a date is entered, the employee will not be able to make a punch before this date.
- End Date(options): If a date is entered, the employee will not be able to make a punch after this date.
- Payroll Modifier (optional): Used for extra pays. A way to differentiate additional service on the payroll file. A code, not an amount (i.e., TRANS).
- **Account Reference(optional)
- Grace Period: Defaults to disabled. By clicking enabled, the grace period for a certification template that is linked to this service account will be permitted.
- Grace Period Expiration: The date the grace period will expire based on the time frame associated with the linked certification template
- EVV Exempt: Yes or no options, defaults to no.
- Allow Overlapping Pay Rates: Check this box to allow overlapping pay rates
- See Pay Rates Guide for details
- EVV Frequency Type (Hourly Only): If the service code is set to require EVV, this field is required.
- Case manager (optional)
- Status: Defaults to active. Switch to inactive when this is no longer a valid service account.
- Administration/Drive/Training/Vacation/Sick/Holiday
- Cost Center (required)
- Pay Rate Name (required)
- Pay Rate(optional): Defaults to 0. This number can be changed if there is a unique pay rate for this service account.
- Min Units Per Punch (optional): Enter if a minimum number of billing units must be used when the employee clocks in under this service account
- Max Units Per Punch (optional): Enter if the employee may not exceed a maximum number of billing units in one shift
- Start Date(optional): If a date is entered, the employee will not be able to make a punch before this date.
- End Date(options): If a date is entered, the employee will not be able to make a punch after this date.
- **Account Reference (optional)
- Grace Period: Defaults to disabled. By clicking enabled, the grace period for a certification template that is linked to this service account will be permitted.
- Grace Period Expiration: The date the grace period will expire based on the time frame associated with the linked certification template
- Status: Defaults to active. Switch to inactive when this is no longer a valid service account.
- Residential Program/Day Program/Group Service/Parenting Program
- All fields from Administration/Drive/Training/Vacation/Sick/Holiday
- PTO
- All fields from Administration/Drive/Training/Vacation/Sick/Holiday, and:
- PTO Increment(optional): Enter if PTO can only be entered in a set increment (i.e., 8 hours)
- Mileage
- All fields from Administration/Drive/Training/Vacation/Sick/Holiday, and:
- Payability: Defaults to payable. Change to not payable if the employee will not be paid for this service.
- Hourly/Client Transportation
- Account Type (required): Select the account type associated with the appropriate service code
- Click Save to continue and Yes to confirm
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