Description: In this topic you will learn how to manage reimbursement entries by approving, rejecting or editing. Reimbursements is a function that allows approved employees the ability to submit payments, per a client’s authorization.
Role Required: Superuser
Permission Required: Other Payment Admin
FI Mode Only
Approve/Reject Pending Reimbursement Entries
Login with appropriate profile
Select Home from the main menu
Select Pending Other Payments from the submenu
Use filters to specify search criteria and click Search
Select A to approve or R to reject.
Users can also click anywhere in the row of the entry to open the details page
Select Actions button. Select Approve or Reject from the actions dropdown.
Alternatively, view reimbursements from the entries table on the Client or Employee Details Page
Click Save on the confirmation alert window
Edit or Cancel Approved Reimbursement Entries
Login with appropriate profile.
Select Home from the main menu
Select Clients or Employees from the submenu
Use filters to specify search criteria and click Search
Select the employee or client by clicking anywhere in the row to open the profile details page
Use the search filters in the Entries table to find the desired entry
Select the entry by clicking anywhere in the row to open the entry details page
The entry must be in a the status of approved to cancel or edit
If the entry is in pending status, you can only edit the entry
Click Actions button
Select Edit or Cancel Entry
Edit the entry wizard, if you select the edit tab
Click Save, then Yes on the confirmation window.
The compensating entry and the new corrected entry (if editing the entry) will be created. The entry/entries will need to be approved to cancel the original entry.
Please note: Approved Reimbursement Entries can be processed through Payroll and Billing batches just as punch entries are.