Description: In this topic you will learn how to use the scheduling system as an employee for services provided for clients and programs. The schedule is view only and to serve as a reminder for schedule shifts. You cannot clock in or out through the schedule. Please use your normal process to clock in and out for a shift. In the scheduling module employees can do the following:
View their shifts, even if they work for multiple clients and programs
Offer their shift and find someone to claim (pick up) the shift
Claim (pick up) additional shifts
Create an availability template for the employee's supervisor
Receive scheduling notifications
*Please note: The DCI Scheduling Module is used by some organizations. For questions regarding if your organization is utilizing the scheduling module please contact your supervisor or employer.
Role Required: Employee
Permission Required: N/A
View Schedule Web Portal:
Your supervisor or employer will create your schedule. Once the schedule has been created it will be published and your schedule will be viewable.
Schedule Details
The schedule module displays the current week’s schedule listed by all active service accounts
To view a different week, use the arrows or the calendar icon
View the schedule for Today, by Day or by Week
To see a detailed view of the current day’s scheduled shifts click “Today”
Under the date, two numbers are listed (i.e., 8/12)
The first number is the total number of hours worked based on your pending and approved punches
The second number is how many total hours are scheduled for the day
Each shift will display start and end time, total hours, and the client or program name, if applicable
Scheduled Shifts (published) will appear in light blue
On Call Shifts (residential and day program only) will appear in dark blue
Offered Shifts will appear in yellow
My Offered Shifts (shifts you have offered for others pick up) will appear in red
Click the Printer icon to print your schedule in a calendar or list format
Schedule notifications may be received based on the settings of your organization.
If notifications are enabled by your program, you may receive notifications when:
The schedule has been published
If changes are made to the schedule and it is re-published
View Schedule Mobile App:
Your supervisor or employer will create your schedule. Once the schedule has been created it will be published and your schedule will be viewable. Not actions can be taken in the mobile app, the schedule is only viewable.
Offer Shift:
If you are unable to work a scheduled shift, you can offer the shift for another employee to claim (pick up). The offered shift is only available for employees with active service accounts for the client or program to claim.
Please note: Schedule swapping is not permitted by all organization, please contact your supervisor or employer to verify utilization.
Cancel Offer Shift:
If you are able to work the shift, you can rescind the offer and cancel the offered shift.
View My Offered Shifts:
View Offered Shifts:
To Claim an Offered Shift:
To Cancel Your Shift Claim:
Create Availability Template:
Create an availability templates in DCI so your supervisor is aware of when you are available to work. Availability templates can be created for up to 13 weeks, and must be renewed when they have reached their end date. Availability templates are created for a set of days that you have the same availability for. For example, if you are only available from 6 AM to 6 PM on weekdays, but all day on weekends, you will have two different availability templates. Employees can have multiple availability templates. To create a new availability template:
Please note: Availability templates are not used by all organizations. Contact your supervisor or employer to learn more about availability templates.
Edit Availability Template:
You can edit the availability template to make changes to your template by changing individual entries, or editing the entire template. Changes can be made to pending, published, and approved templates. If you edit an approved template, it will need to be re-published for supervisor approval.
Authorization Check:
Hourly employees can check if there is enough authorization units and an existing authorization for future service dates. When running an authorization check, the system will alert the employee if the shift:
Results in overtime
Overlaps with a published schedule entry
Exceeds the authorization balance
Is outside of the authorization dates
Run an authorization check: