Description: In this topic you will learn how to use the payback rebill feature for dollar based service codes. Payback Rebill is a process within DCI that automatically re-allocates an overtime punch so it falls on the correct date of service within a pay period when billing is processed. This is an automated system occurrence that completes once a punch is processed in a billing batch. The Payback Rebill process only applies to dollar based service codes.
Role Required: Superuser
Permission Required: Funding Source Admin
Mode: FI
Payback Rebill Example
A late punch was made or an existing punch was edited punch after the pay week has already ended and the punches were paid out and billed.
The punch was entered on a Tuesday and creates a total hours worked of 42 for the week. The punch has been submitted and goes through payroll and acquires the overtime.
Payroll is processed and the reconcile file is submitted.
The new punches are added to the billing batch and processed.
DCI checks the pay week of the punch(s) and determines if overtime needs to be reallocated to a different date of service. If so, the system includes previously billed entries and updates the billable amount to correctly reflect overtime.
Once the billing batch is processed, all entries included in payback rebill will have the same rollup ID.
Enable Payback Rebill
Log in with appropriate profile
Select Settings from the main menu
Select Funding Sources from the submenu
Use filters to search for funding source and select the Search button
Click anywhere in the Funding Source row to open details page
Use filters under the Service Codes tab to search for desired service code
Click anywhere in the Service Code row to open details page
Click Actions button
Click Edit Service Code from the actions dropdown
Scroll down to Payroll Details and click the blue Plus (+) button to expand the details.
Find the Payback/Rebill field in the Payroll Details and click Yes.
Click Save and then Yes to confirm the changes.
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