Description: In this topic the user will learn about payroll exception batches. DCI runs payroll validations after the green “Validate” button is clicked on a pending payroll batch. DCI has functionality to enable Negative Paycheck Validation, which will check to see if any one employee will end up with a negative paycheck. The validation checks to see if any one employee has a net negative number of hours or miles. Either condition is referred to as an exception.

Role Required: Super user/Payroll

Permission Required: N/A

Exceptions can only occur if previously paid entries for the impacted employee have been cancelled or edited, resulting in compensating (negative) entries being pulled into the payroll batch that outweigh the positive entries for the same employee. If an exception occurs, all entries for the impacted employee(s) are removed from the batch and placed into a new batch. The new batch shares the name of the original batch and includes the suffix “EXCEPTIONS” as displayed in the screenshot below:

Follow your normal procedure for processing an exceptions batch. An exceptions batch can be processed like all other batches in DCI. With an Exceptions batch, a payroll user can:

  • Add entries to the Exceptions batch

  • Remove entries from the Exceptions batch

    • If you do not want the negative entries processed in the EXCEPTIONS batch, you can remove them from the batch so they will be available to pull for the next payroll cycle

  • Process the Exceptions batch as is

    • Follow your normal process for processing payroll

    • If you need instructions on processing a batch, please see User Guide: Payroll in our Help Center

Once an Exceptions batch is processed, the new negative entries will move to a status of Approved, and the original entries will remain in a status of Processed. The batch status will show Transmitted, and the processing of the Exceptions batch is complete.