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Description: In In this topic, the user will learn about payroll exception batches.DCI runs payroll Payroll validations are run after the green “Validate” Validate button is clicked on a pending payroll batch. DCI has functionality to enable Negative Paycheck Validation Negative paycheck validation can be enabled, which will check to see if any one employee will end up with a negative paycheck. The validation checks to see if any one employee has check for negative paychecks. This checks for a net negative number of hours or miles. Either condition is referred to as an exception.
Role Required: Super user/User, Payroll Team
Permission Required: N/A
Exceptions can only occur if previously paid entries for the impacted employee have been cancelled canceled or edited, resulting in compensating (negative) entries being pulled into the payroll batch that outweigh the positive entries for the same employee. If an exception occurs, all entries for the impacted employee(s) are removed from the batch and placed into a new batch. The new batch shares the name of the original batch and includes the suffix “EXCEPTIONS” as displayed in the screenshot below:
Follow your the normal procedure for processing an exceptions batch. An exceptions batch can be processed like all other batches in DCIa batch. With an Exceptions exceptions batch, a payroll user can:
Add entries to the
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batch
Remove entries from the
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batch
If
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the negative entries
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should not be processed, remove them from the batch so they will be available to pull for the next payroll cycle.
Process the
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exception batch as is
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Follow your normal process for processing payroll
If you need instructions on processing a batch, please see User Guide: Payroll in our Help Center
following the normal procedure
After an exception batch is processed, the Once an Exceptions batch is processed, the new negative entries will move to a status of Approvedof approved, and the original entries will remain in a status of Processed. The of processed. The batch status will show Transmittedshow transmitted, and the processing of the Exceptions exception batch is complete.
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