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Description: In  In this topic you , the user will learn the workflow set up and process for processing vendor payments.Vendor Payments are a  This function that allows the ability to submit payments payments to be submitted to approved vendors, per a client’s authorization. The following is a high level workflow document for superusers or employees with a vendor admin permission. For a complete set up guide see Admin Guide: Vendor Payments in the help center.

Role Required:Superuser Super User

Permission Required: Vendor Admin

Mode: FI

Step 1: Allow Vendor Payments on Service Codes

First a request to is received to set up a vendor in the system. Once the request is received, a A service code must either allow payments or a new service code must be set up for the vendor.

Vendor Payments payments can only be created for dollar-based hourly for dollar-based hourly service codes that allow them, or as a separate Vendor Account Type vendor account type service code. The Vendor Service Code  The vendor service code would be used in situations where the authorization is separate from another service. If a Vendor Service Code vendor service code is created, users will need to must create a Vendor Funding Account vendor funding account and authorization rather than utilize an Hourly Funding Account and Authorizationhourly funding account and authorization.

Step 2: Create and Manage Vendor Profiles

Vendor Profiles profiles are created in order to process invoices for vendors. Vendor Profiles They do not have the ability to login log in and are not sent a confirmation email when the profile is created.

Step 3: Create and Manage Vendor Service Accounts

Once After a profile is created, a service code must be created to link the client to the vendor. DCI automatically create The system automatically creates a vendor service account the first time a Vendor Payment Entry when a vendor payment entry is created. This allows employers to create an entry when they need toneeded, even if an admin user has not had a chance to create created the service account yet.

Step 4: Create Vendor Payment Entries

Either a superuser Vendor payment entries are created by a super user or employee with vendor admin permissions can create a vendor payment entry. Vendor payment entries permission and must have a copy of the invoice attached to the entry when they are submitted. These entries must be approved by the employer, supervisor, or superusersuper user.

Step 5: Vendor Entries are Processed through Payroll and Billing

Once approved, Approved vendor entries get are processed through payroll and billing batches the same punch entries..

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