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1. Log in to personal profile
2. Click Scheduling on the main menu
3. Click Group Services on the submenu
4. Search for the group service by using the filters and click the Search button
5. Click Select the group service by clicking anywhere in the results group services row to open the   Group Service Services Details   page
6. Create the Employee Schedule by clicking the Employee Schedule tab
   1. Creating entries on this tab will automatically create the client schedule
   2. All employees with an active service account for the specified program will be listed in the left header column of the schedule table
7. To create a new schedule, use the calendar or arrow icons to go to the desired week or click the Actions button, then click New Schedule to display the next blank week's schedule.
   1. To use the same schedule as the previous week , click the Copy icon
      1. Select the week  you want to copy from the drop-down and click Ok
      2. Click Yes on the confirmation alert window to confirm
   2. To create a new schedule shift, click the Blank Cell on the day of the shift to open the Schedule form wizard
      1. Complete the Schedule form wizard
      2. Employee Name
      3. EVV Location
      4. Day
      5. Start Time
      6. End Time
      7. Select the clients for the group service
      8. Note
      9. Reminder: Enter the numeric value (minutes, hours, days, or weeks)
      10. Reminder Type: Select Minutes, Hours, Days, or Weeks from the drop-down
8. Click Schedule
   1. You cannot schedule an employee at the same time that the employee is already scheduled somewhere elseAn employee cannot be double-booked. To see an employee’s full schedule, return to the Scheduling Module home page and click Employees on the sidebarsubmenu.You cannot schedule a client at the same time that the client is already scheduled somewhere else
   2. A client cannot be double-booked. To see a client’s full schedule, return to the Scheduling Module home page and click Clients on the sidebarsubmenu.
   3. Shifts cannot be scheduled if the authorization has expired
9. Click Save on the confirmation alert window to confirm
10. Repeat until the schedule is complete for all services.
    1. Copy entries by dragging and dropping to them into a new cell and update the schedule form wizard as necessary
11. Click Publish
12. Review exceptions and make changes as needed
13. Click Publish on the review exceptions window
14. Repeat until the schedule is complete for all services.
15. Click the Client Schedule tab to see the Client Schedule
    1. You Entries cannot create entries be created on the Client Schedule tab
    2. The Client Schedule is automatically created as you create schedule entries are created on the Employee Schedule tab

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1. Log in to personal profile
2. Click Scheduling on the main menu
3. Click Group Services on the submenu
4. Search for the group service by using the filters and click the Search button
5. Click Select the group service by clicking anywhere in the results group services row to open the   Group Service Services Details   page
6. The Group Services Schedule builder has two scheduling tabs:
   1. Employee Schedule
      1. All employees with an active service account for the specified program will be listed in the left header column of the schedule table
      2. The number of consumed weekly hours, scheduled weekly hours, and max available weekly hours will appear under each employee's name.
      3. If you do not see the employee you wish to schedule, verify that they have an active service account.
   2. Client Schedule
      1. Lists all clients who have an active service account for the Group Services Programgroup services program
      2. Clients will be listed once per service code
7. The default view is a weekly view. To view an hourly view of one day, click “Day” Day or “Today” Today to go to today’s schedule. To return to the Week view, click Week.
8. You can easily Easily navigate to other weeks by using the arrows or the calendar icon
9. Each shift will display start and end time, total hours, and client initials for the group service
   1. Scheduled Shifts (published) will appear in light blue
   2. On Call Shifts (residential and day program only) will appear in dark blue
   3. Offered Shifts will appear in yellow
   4. My Offered Shifts (shifts you have offered for others to pick up) will appear in light red
   5. Unpublished Change will appear in green
   6. Deleted Unpublished Change will appear in bright red
10. There are several tools available to quickly make changes to your schedule
    1. Click the Trash icon to clear the current schedule
    2. Click the Copy icon to copy the schedule from the previous week
    3. Click the Printer icon to print the schedule
11. Right-click on any schedule entry and select:
    1. View: To view details
    2. Edit:To edit the entry
    3. Delete:To delete the entry

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