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Description: In this topic you , the user will learn how to make a punch that is an EVV-compliant on punch using a DCI fob FOB device. The DCI fob FOB is an alternative method of EVV that can be used when the employee does not have a smart phonesmartphone/device and the client does not have a landline. The fob FOB is a small device that is secured in the home client’s home. Fob FOB EVV is not available for all programs. There is a replacement cost for lost, missing, or broken fobsFOBs. Speak with your a supervisor for details.
Role Required: Employee (base user)
Permission Required: N/A
Use a DCI
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FOB
At the beginning of the shift,
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locate the DCI FOB that is in a fixed place in the Client’s home.
Press the red button on the
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FOB at the start of the shift.
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Write down the 6-digit token and
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start time
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.
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Press the red button on the
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FOB at the end of the shift. Write down
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the 6-digit
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token and
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end time
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.
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Enter Fob Tokens on the Web Portal
The fob FOB requires that you take the shift information that you recorded on the paper timesheet and the employee to enter the information into the DCI web portal. The recorded information (date of service, start time, start token, end time, and end token will need to be entered ) into the DCI web portal for processing. It is critical that the information written on the timesheet is accurate and legible so that it can be entered correctly..
Log in to DCI and click Login to your personal profile and then Click the blue Add Entry button on the Dashboard dashboard. The will open the Add New Entry form wizard . The will open, and the first three fields of the Add New Entry form wizard will be automatically populated for you.The automated fields will display the following:will auto-populate:
Entry Type: Punch
Employee Name: Your Name
Account Type: Hourly
There is no action to take on the fields listed above. Please follow the Follow the steps below on how to complete the required fields for completing the Add New Entry form wizard. NOTE: Your . Each program may have different requirements or additional fields to document. Please talk to your Speak with a supervisor to ensure that there are no additional required fields required for your the program.
Complete the Add New Entry form wizard
Client: Enter the client's name and
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select it from the list
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Start entering the letters of the name until the system display names.
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Service Code: The service code(s) authorized for the client. Select the one that is most appropriate for the service rendered.
Service Date: The date the service took place and was recorded
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.
Check In/Check Out:
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Enter the recorded clock in/clock out times
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. Both fields are required.
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Click in the field for a time
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drop-down which displays in half-hour increments.
Time can be entered directly into the field
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OR
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Select the time from the
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drop-down if the shift started or ended at either the top of an hour or half past the hour
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Click
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the EVV Method
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drop-down and choose FOB
The EVV Location fields may be optional or required
This will create a new field labeled Start Token and End Token below the
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EVV Location fields
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Enter Start Token
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The token is the 6-digit code from the
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Make sure you enter the start token for the date of service being documented.
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FOB that was previously recorded
Enter End Token
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The token is the 6-digit code from the
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Make sure you enter the end token for the date of service being documented.
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FOB that was previously recorded
Notes & Attachments are optional
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but refer to
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the program's policy
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regarding notes and attachments
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Grayed-out fields
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such as Employee Name, Check Out Date and Diagnostic Code are not editable
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.
Click Save and
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Yes to confirm
Repeat these steps for any additional days that you need to submit. For example, if you are submitting this on Friday for the week, you would have a separate entry for each day Monday through Friday, so you would repeat these steps five times.Fob
FOB Entries - Invalid Tokens
If you enter a the time that entered does not match up with the Fob FOB token, you will get the following Alert will appear when you try attempting to save:
FOB Start and End Tokens are invalid. Do you want to continue with Client Portal Sign Off?
Click No to return to the Add New Entry
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page and ensure the following fields
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are correct:
Service Date
Check In/Check Out
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Start Token
End Token
Click Yes
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if
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unable to correct the
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FOB tokens
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This punch is now a non-EVV compliant.
Ask a
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supervisor for policies on non-EVV-compliant entries
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For example, a program may require the client or authorized client representative to sign off before this punch can be processed for payment
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This punch is now non-EVV compliant
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