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Description: In this topic you , the user will learn how to make a punch that is an EVV-compliant on punch using a DCI fob FOB device. The DCI fob FOB is an alternative method of EVV that can be used when the employee does not have a smart phonesmartphone/device and the client does not have a landline. The fob FOB is a small device that is secured in the home client’s home.  Fob FOB EVV is not available for all programs. There is a replacement cost for lost, missing, or broken fobsFOBs. Speak with your a supervisor for details.

Role Required: Employee (base user)

Permission Required: N/A

Use a DCI

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FOB

1. At the beginning of the shift, you will locate the DCI Fob that locate the DCI FOB that is in a fixed place in the Client’s home.

2. Press the red button on the Fob FOB at the start of the shift.  Write Write down the 6-digit token and your start time on the paper timesheet.

Most programs or organizations will provide a timesheet for capturing this information

4. Press the red button on the Fob FOB at the end of the shift. Write down the 6the 6-digit code token and your end time on the paper timesheet. The paper timesheet is used each day for the same pay period for which services are being provided.

Enter Fob Tokens on the Web Portal

The fob FOB requires that you take the shift information that you recorded on the paper timesheet and the employee to enter the information into the DCI web portal. The recorded information (date of service, start time, start token, end time, and end token will need to be entered ) into the DCI web portal for processing. It is critical that the information written on the timesheet is accurate and legible so that it can be entered correctly.

Log in to DCI and click Login to your personal profile and then Click the blue Add Entry  button on the Dashboard dashboard. The will open the Add New Entry form wizard . The first three fields of the Add New Entry form wizard will be automatically populated for you.The automated fields will display the following:will open, and the first three fields will auto-populate: 

• • Entry Type: Punch

  • Employee Name: Your Name

  • Account Type: Hourly

There is no action to take on the fields listed above. Please follow the Follow the steps below on how to complete the required fields for completing the Add New Entry form wizard. NOTE: Your . Each program may have different requirements or additional fields to document. Please talk to your Speak with a supervisor to ensure that there are no additional required fields required for your the program.

Complete the Add New Entry form wizard

1. Client: Enter the client's name and then select it from the list below.

Start entering the letters of the name until the system display names.

3. Many names look similar, so validate that the correct client is selected.

4. Service Code: The service code(s) authorized for the client. Select the one that is most appropriate for the service rendered.

5. Service Date: The date the service took place and was recorded on your paper timesheet.

6. Check In/Check Out: Here is where to enter Enter the recorded clock in/clock out times from your paper timesheet. Both fields are required. When you click Click in the field for a time dropdown will display drop-down which displays in half-hour increments.

   1. Time can be entered directly into the field

.

7. 1. OR

Or select

8. 1. Select the time from the

dropdown

9. 1. drop-down if the shift started or ended at either the top of an hour or half past the hour

.

11. Click  the EVV Method dropdown and then click Secure FOBdrop-down and choose FOB

    1. The EVV Location fields may be optional or required

    2. This will create a new field labeled Start Token and End Token below the EVV Location fields

.

1. The EVV Location fields are optional dropdowns, check with your program to see if they require EVV locations to be selected.

13. Enter Start Token

Token

14. 1. The token is the 6-digit code from the

fob

15. 1. FOB that was

written on your paper timesheet.

16. Make sure you enter the start token for the date of service being documented.

17. Incorrect tokens will cause an error when trying to save the punch.

18. 1. previously recorded

19. Enter End Token

Token

20. 1. The token is the 6-digit code from the

fob that was written on your paper timesheet.

21. Make sure you enter the end token for the date of service being documented.

Incorrect tokens will cause an error when trying to save the punch.

22. 1. FOB that was previously recorded

23. Notes & Attachments are optional , please but refer to your the program's policy on regarding notes and attachments.

Greyed

24. 1. Grayed-out fields

like

25. 1. such as Employee Name, Check Out Date and Diagnostic Code are not editable

, there is no action to be taken here

26. 1. .

27. Click Save and then Click Yes Yes to confirm

Repeat these steps for any additional days that you need to submit. For example, if you are submitting this on Friday for the week, you would have a separate entry for each day Monday through Friday, so you would repeat these steps five times.Fob

FOB Entries - Invalid Tokens

If you enter a the time that entered does not match up with the Fob FOB token, you will get the following Alert will appear when you try attempting to save:

FOB Start and End Tokens are invalid. Do you want to continue with Client Portal Sign Off?

• Click No to return to the Add New Entry screen

Ensure that

• page and ensure the following fields

have the correct information from your timesheet

• are correct:

  • Service Date

  • Check In/Check Out

:

• • Start Token

  • End Token

• Click Yes , if you are unable to correct the Fob FOB tokens.

• This punch is now a non-EVV compliant.

Please ask your

• • Ask a supervisor for policies on non-EVV-compliant entries

.

• • • For example, a program may require the client or authorized client representative to sign off before this punch can be processed for payment

.

• • This punch is now non-EVV compliant

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