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Description: In this topic you , the user will learn about the mileage account type. The mileage account type is not associated with a service code, authorization, or a client. The account type mileage It is used to track mileage (unit type) and is not billable. This account type is used used when the employee is driving for work but not while clocked into an hourly shift on the mobile app, i.e., . For example, the employee is reimbursed for the mileage traveled between clients or shifts, not including travel to the first shift/client or back home from the last shift/client. The employee may or may not be reimbursed, depending on the "payable" setting on the employee service account. Punch entries entries can be entered in real time entered in real-time in the mobile app by using the drive button or historically in the web portal using the mileage account type. An employee service account will need to must be created, to be available for the employee to make punch entries.
*Please note: When entering a punch entry for mileage in the mobile app for for multiple stops, follow the steps for Enter Mileage Punch in the mobile app for each stop. If you do not Start Drive and End Drive for each stop, the mileage will be inaccurate click Start Drive and End Drive for each stop to ensure accurate mileage.
Role Required: Employee (base user)
Permission Required: N/A
Enter a Mileage Punch in the Web Portal
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- The Add New Entry form wizard will open
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Enter
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- Some programs allow this to be the number of miles driven
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a
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Mileage Punch (Drive button) in the Mobile App
Log in to
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the DCI mobile app
Click the blue Drive button on the Dashboard
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Complete the Drive Account
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page
Drive Account - Auto-
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populates
Cost Center
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- Auto-populates
Vehicle Type: Choose Personal or Company
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Vehicle and
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click
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Ok
Click the blue Next button
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Click Confirm to acknowledge
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- NOTE: You may be asked to allow DCI to use the device location
- Click Allow Only While Using the App, if prompted
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the alert "Please select your Drive start location for accurate map route."
This feature is integrated with Google Maps.
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The current Google Map location will display
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.
Click Confirm to validate that the map location is correct
The starting location is marked on the map with a pinpoint labeled A
The mileage is now being recorded from
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the confirmed location
Click End when
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arrived at
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the destination
Click Confirm to
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acknowledge the alert "Are you sure you want to End Drive?"
Click Confirm to acknowledge the
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alert "Please select your Drive end location for accurate map route."
This feature is integrated with Google Maps.
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The Google Map location will display
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.
Click Confirm to validate that the map location is correct
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The ending location is marked on the map with a pinpoint labeled B
The Drive entry will state
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"Your drive session was ended here
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. You have driven ___ miles in ___ minutes." It will display:
Estimated mileage (miles driven)
Estimated Travel Time (minutes)
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Recaps Drive Account
Recaps Cost Center
Enter a Mileage Punch in the Web Portal
Log in to the DCI web portal
Click the blue Add Entry button on the Dashboard
Complete the Add New Entry form wizard
Some programs allow the starting odometer to be 0
Some programs allow this to be the number of miles driven
Entry Type: Punch defaults
Employee Name: Auto-populates the name of the employee logged in
Account Type: Select Mileage from the drop-down list
Cost Center: Type and select cost center from list
Service Date: The date the driving took place. Please ensure that it is within the acceptable date range of the organization.
Starting Odometer Reading: Enter the starting odometer
Ending Odometer Reading: Enter the ending odometer
Calculated No. of Miles: The system will subtract the Ending Odometer Reading from the Starting Odometer Reading field to total the miles driven for the entry
Notes (optional): Enter notes per organizational requirements
Attachment (optional): Click the blue Add Attachment hyperlink to add an attachment
Click Save and Yes to confirm
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