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Exceptions can only occur if previously paid entries for the impacted employee have been canceled or edited, resulting in compensating (negative) entries being pulled into the payroll batch that outweigh the positive entries for the same employee. If an exception occurs, all entries for the impacted employee(s) are removed from the batch and placed into a new batch. The new batch shares the name of the original batch and includes the suffix “EXCEPTIONS” as displayed in the screenshot below:
“EXCEPTIONS."
Follow the normal procedure for processing a batch. With an exceptions batch, a payroll user can:
Add entries to the batch
Remove entries from the batch
If the negative entries should not be processed, remove them from the batch so they will be available to pull for the next payroll cycle.
Process the exception batch as is following the normal procedure
After an exception batch is processed, the new negative entries will move to a status of approved, and the original entries will remain in a status of processed. The batch status will show transmitted, and the processing of the exception batch is complete.
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