Description: In this topic you will learn how to create reimbursement entries. Reimbursements is a function that allows clients the ability to submit payments to approved employees, per a client’s authorization. This guide will cover how to create reimbursement entries from a client profile.
*Please note: Employer reimbursements have to be enabled on the client profile and the funding source for the new reimbursement entry option to be visible.
Role Required: Client Profile with Employer Reimbursements Enabled
Permission Required:
FI Mode Only
Login with your personal profile
Select Home on the main menu
Select Entries from the submenu
Click Actions button
Select New Reimbursement Entry on the actions dropdown
Complete the Add New Reimbursement Entry form wizard
For each date selected, enter the amount. Please note that the sum of the individual dates of service must match the total listed on the form wizard.
Entry Type - auto populates
Client - automatically filled to client's name
Account Type (required)
Employee Name (required)
Service Code (required and limited to active service accounts)
Dollar amount (required) - Enter total amount for the reimbursement
Date(s) of service (required) - Select any number of days in a 30 day window.
Notes (optional) - Add a description
Invoice Attachment (required) - Attach an invoice
Click Save
Select Yes in the confirmation alert window
The system will create one parent entry for the original Reimbursement Request in cancelled status, and one child entry for each date of service listed on the parent entry.
These child entries will be in pending status and must be approved by an employer or supervisor before being processed through payroll or billing.
The system will automatically create a service account for the employee/client/service code if one does not already exist. This allows employers/clients to create an entry when they need to, even if an admin user has not had a chance to create the service account yet.
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