Description: In this topic you will learn how to search, export, view, and edit pay codes and what the pay code types are. There are many different types of pay codes available and several have the option to be custom or default. Custom pay codes means there is a current and active pay rate on the service account from which the punch entry was created. Default pay code means there is not a current or active pay rate on the service account from which the punch was created.

*Please note: The Pay Codes feature is located in the Settings module and allows a user to adjust the pay codes and the associated descriptions. The pay code will distinguish different pay types on the payroll file produced by DCI. Customers should ensure the pay codes match the codes in their payroll engine.

Role Required: Payroll, Super User

Permission Required: N/A

Search Pay Code

  1. Log in to DCI with your personal profile
  2. Select Settings from the Main Menu
  3. Select Payroll from the Submenu 
  4. Select Pay Codes from the flyout menu
  5. Start typing the name of the Pay Code in the Type Name search box, or type the code in the Type Code search box
  6. A dropdown menu will appear. Select an option from the menu  
  7. Click the blue Search button, and the results will appear 
  8. To reset the search criteria, click the Reset button

View Pay Codes

  1. Log in to DCI with your personal profile
  2. Select Settings from the Main Menu
  3. Select Payroll from the Submenu
  4. Select Pay Codes from the flyout menu
  5. Click on the Pay Code you wish to view 
  6. A Pay Code details screen will open. Events can be viewed on this page. The Pay Code can also be edited from this screen. 

Edit Pay Codes

  1. Log in to DCI with your personal profile
  2. Select Settings from the Main Menu 
  3. Select Payroll from the Submenu
  4. Select Pay Codes from the flyout menu
  5. Click on the Pay Code you wish to view 
  6. A Pay Code details screen will open
  7. Click on the Actions button at the top right of screen, then click Edit Pay Code
  8. Click in either the Code or the Description box to edit the Pay Code  
  9.  Click the blue Save button to save the edits, or click Cancel to revert the changes
  10.  To finish saving the edits, click the Yes button on the confirmation window after clicking Save or click No to return to the editing window

Export Pay Codes

  1. Log in to DCI with your personal profile
  2. Select Settings from the Main Menu
  3. Select Payroll from the Submenu 
  4. Select Pay Codes from the flyout menu
  5. There are two options to export the Pay Codes: 
    1. Export all Pay Codes by clicking the Export button beneath the search filters
    2. Use the search criteria referenced in the instructions above to show specific Pay Codes, then click the Export button beneath the search filters
  6. The file will automatically download and save as a .csv file in the Download folder on your computer. Note: .csv files are compatible with Microsoft Excel.  

Filter Pay Code Events:

  1. Log in to DCI with your personal profile
  2. Select Settings from the Main Menu. 
  3. Select Payroll from the Submenu.  
  4. Select Pay Codes from the flyout menu. 
  5. Click on the Pay Code you wish to view 
  6. A Pay Code details screen will open. 
  7. Use the search boxes under Events to search for a specific date range, subject, or user who added the event.  
  8. Click the blue Search button. 
  9. Click the Export button beneath the blue Search button.  
  10.  The file will automatically download and save as a .csv file in the Download folder on your computer. Note: .csv files are compatible with Microsoft Excel. 

Available Pay Codes:

  • Double Overtime Custom

  • Double Overtime Default

  • Holiday OT Custom

  • Holiday OT Default

  • Holiday Worked Custom

  • Holiday Worked Default

  • Mileage

  • Overtime Custom

  • Overtime Default

  • Paid Holiday

  • Paid Time Off Hourly

  • Paid Time Off Salary

  • Regular Custom

  • Regular Default

  • Sick Hourly

  • Sick Salary

  • Sleep

  • Sleep Holiday

  • Sleep Overtime

  • Vacation Hourly

  • Vacation Salary

  • *Vendor Payment

    (*for FI Mode only)