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Purpose: This Quick Reference Guide covers the different time entry statuses that a time and mileage statuses an entry can have in OR PTC DCI, and what actions a staff member or provider can take for each status. Outcome: Staff are aware of the entry statuses and what actions are available. |
Entry Status QRG.pdf
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Entries
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Available Actions
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Status
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Description
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Providers can do the following:
(Employee)
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Staff can do the following:
(Supervisor Role)
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Open
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An active entry (clock in has occurred but not clock out).
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· View
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· View
· Reject
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Unverified
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An entry that was created/edited on behalf of a provider by a staff member.
Note: these entries must be verified by the provider or another staff member to initiate the approval process.
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· View
· Verify
· Reject
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· View
· Verify*
· Reject
*If they did not create/edit the entry
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Pending
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An entry that has been successfully saved and is waiting for review (through either the automated approval process and/or the manual pending entries approval process).
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· View
· Edit
· Reject
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· View
· Approve
· Edit
· Reject
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Approved
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An entry that has been approved by either Auto-Approval or State Staff and is eligible to be batched for payment.
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· View
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· View
· Edit
· Cancel
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Batched
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An approved entry that was pulled in a pending payroll batch.
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· View
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· View
· Edit
· Cancel
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Processed
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An approved entry that was pulled into a processed payroll batch.
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· View
· View
· Edit
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