Purpose: This Quick Reference Guide covers the different time entry statuses that a time entry can have in OR PTC DCI, and what actions a staff member or provider can take for each status.
Outcome: Staff are aware of the entry statuses and what actions are available.
Entry Status QRG.pdf
Entries | Available Actions | ||
|---|---|---|---|
Status | Description | Providers can do the following: (Employee) | Staff can do the following: (Supervisor Role) |
Open | An active entry (clock in has occurred but not clock out). | · View | · View · Reject |
Unverified | An entry that was created/edited on behalf of a provider by a staff member. Note: these entries must be verified by the provider or another staff member to initiate the approval process. | · View · Verify · Reject | · View · Verify* · Reject *If they did not create/edit the entry |
Pending | An entry that has been successfully saved and is waiting for review (through either the automated approval process and/or the manual pending entries approval process). | · View · Edit · Reject | · View · Approve · Edit · Reject |
Approved | An entry that has been approved by either Auto-Approval or State Staff and is eligible to be batched for payment. | · View | · View · Edit · Cancel |
Batched | An approved entry that was pulled in a pending payroll batch. | · View | · View · Edit · Cancel |
Processed | An approved entry that was pulled into a processed payroll batch. | · View | · View · Edit · Cancel |
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